Business E-mail expression (비지니스 이메일 영어 표현)

Basic Structure 

To:

CC:

Subject Line

#Salutation

#Body

 

• Opening Sentence
• Body
• Conclusion/ Close

#Signature

 

 

# Subject Line

• 제목만 보고도 내용을 파악할 수 있도록
• 단어를 10개 이상 쓰지 말 것(단 스팸 취급당하지 않을 수 있도록, 한단어로 보내는 것은 피할 것)

Requesting a meeting for ~

Holiday(Vacation) from ( ) ~ ( )

 

# Salutation

Dear / Hi(Hello) name, (직잭 또는 회사명도 가능)

 

To Whom It may Concern : 가능하면 지양해야 할 표현

 

# Body - Opening Sentence

I'm writing to ~

 + inform you about, confirm, ask for/ request

Could you ~

I would like to ~

I'm contacting you about ~ (to)

 

[Introducing our company]

I'm contacting you on behalf of our department.

We are a [      ] company.

We publish english books for kids.

We are a leading construction company specializing ~

 

[throught a thrid party]

[Name] at [Company] gave me your name.

[Name] at [Company] said you might be looking for a new service.

 

 

 # Body - Body

[Request/Suggest]

We need(=require) [                    ]

Please [send me ~                    ]

Could you [send me information about the warranty] ?

Would you mind [sending me ~                  ] ?

I would appreciate  it if you could [send me ~                  ] 

I would be grateful if you could [                ]

We would like to [form a strategic partnership with your company./become a distributor of your beverages.]

Would you be interested in [              ]

 

Please RSVP by [January 17.]

 

 *RSVP: Répondez s'il vous plaît(= reply if you please)

 

[Invite/ Announce]

You are cordially invited to [a showing of our new product]

We are pleased to [invite you to ~ / announce the launch of ~       ]

Would you like to [have dinner with us on this Thursday] ?

This product can also be purchased at [online./our official stores.] 

 

I would like to set up a meeting with you

Would next Friday of next week be convenient for you ?

Where would you like to meet?

Would you like to meet at [your office or ours]?

 

[Accept/ Reject/ Change]

Thank you for [inviting me to the ~]

 

We're pleased(=glad, happy) to [help you with the problem./accept the invitation.]

I will definitely attend the event by [10 a.m.]

Either date would be fine.

Our office would be better.

 

We're afraid (that) We can't [any samples at the moment./attend the event.]

Although I would like to [attend the event]

Unfortunately, I cannot attend as [I'm going to Korea on a business trip./I have a meeting

(or previous commitment) with a client that day.]

 

Could we postpone our meeting [from this Wednesday to next Tuesday]?

May I suggest [Thursday] instead ? (=How about [Thursday] instead?)

I'm terribly sorry but I need to cancel our meeting [because of an emergency.]

 

 

[Remind]

We have received no reply to [our request.]

 

Have you received my e-mail invitation to [the grand opening]?

(If you have) Could you confirm [your attendance] ?

 

Please confirm if you have received my e-mail below.

 

# Body - Conclusion / Close

 

We look forward to [hearing from you./meeting you again./the event.]

Looking forward to ~ing

 

Sincerely,

Regards,

Best wishes,